UCC - USC Conference Room Request

Request for 3rd Floor UCC Conference Room
Minimum 2 - Maximum 22
Availabel Monday to Friday 9 a.m. to 9 p.m.

Group Information
Group Name
If you are a USC Club, have you submitted an Event Proposal to WesternLink?

If you are a USC Club, have you submitted an Event Proposal to WesternLink? Yes No

All USC Clubs must submit and Event Proposal to WesternLink for any event to be held in USC Space. Space can be booked without final approval of the event. However, final approval will be required for event to happen.
Signing Officer for this Group Signing Officer for this Group First Last
Signing Officer's E-mail
Signing Officer's Phone No. Signing Officer's Phone No. - ### - ### ####
Group or Individual Mailing Address (if non-USC Affiliated) Group or Individual Mailing Address (if non-USC Affiliated)
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Preferred Payment Method - in case any charges are incurred with regards to this booking.

Preferred Payment Method - in case any charges are incurred with regards to this booking. Cash / Debit Cheque Credit Card Western Speed Code USC Club Account Purchase Order
USC Account Number, Western Full Speed Code or Purchase Order Number
Organization
Event Information
Title of Booking
Type of Booking?

Type of Booking? Meeting Recurring Meeting Workshop/Training Other Other
Meeting Description

Please provide us with a description of the nature and purpose of your meeting and any and all activities that will occur at the meeting.
Minimum Estimated Attendance
Must be a number greater than or equal to 2.
Maximum Estimated Attendance
Must be a number less than or equal to 25.
Are there any off-campus individuals or organizations attending your meeting?

Are there any off-campus individuals or organizations attending your meeting? Yes No If yes, please list If yes, please list
Are there any other on-campus affliated individuals or organizations attending your meeting?

Are there any other on-campus affliated individuals or organizations attending your meeting? Yes No If yes, please list If yes, please list
Date Requested Date Requested / MM / DD YYYY
Alternative Date if not previous date not available? Alternative Date if not previous date not available? / MM / DD YYYY

If the your first choice of event date is not available, do you have an alternative date that the event can be held?
Meeting Start Time Meeting Start Time : HH MM AM/PM

Please enter the time you want "doors open" for your event.
Meeting End Time Meeting End Time : HH MM AM/PM
If the room is not available for the requested start time or end time, can even time be amended by an hour either way?

If the room is not available for the requested start time or end time, can even time be amended by an hour either way? Yes No

We try to accomodate as many events in our space as possible, however, the exact times requested for your event may not be available. Please indicate if your are flexible with your start and/or end time.
Recurring Meetings

Recurring Meetings Yes No If yest, how many Recurrances would you like?
Frequency of recurrance:

Frequency of recurrance: Daily Weekly Monthly Other Other
Will you require the use of the in room A/V?

Will you require the use of the in room A/V? Wireless Connection to Screen

The Conference Rooms are outfitted with a 65" screen with wireless connection and video conferencing (Zoom etc.) available through our Solstice pods.

Downloading of the Solstice App is required for use and instructions will be forwarded to you if A/V requirements checked.
Will you be serving any food and/or beverages?
(Only person snack and beverage itms are permitted)

Will you be serving any food and/or beverages?
(Only person snack and beverage itms are permitted) Yes No

Personal snack food and beverage is permitted in all our conference rooms.

Larger catering requirements must be contracted through our Catering Department.
Any additional information you wish to provide with regards to this request.
Please provide two other locations your company has visited and the contact information of the person you dealt with.
I acknowledge that no event is considered reserved until a confirmation has been received from the USC

I acknowledge that no event is considered reserved until a confirmation has been received from the USC Yes No
Draw your signature into the box below.

Draw or Type

I understand this is a legal representation of my signature. Clear

Full Name

I understand this is a legal representation of my signature.

UCC - USC Conference Room Request

UCC - USC Conference Room Request

Group Information

Event Information